 |
Outlook Express
Working around |
If
you click on Inbox you'll notice that some icons are
added to the toolbar, and the folder's content is
displayed on the right.
If you want Outlook Express to automatically go to Inbox
every time
it starts, click Tools>>Options, under General
tab check
"When starting, go directly to my 'Inbox'
folder"
As
you receive emails, the Inbox increases in size, browsing
through your all messages won't be an easy task. In many
cases you might
be sharing the program with another
person and you don't want your messages to get mix up.
Having one Inbox is no problem since you can add you own folders
to
the list, simply click File>>Folder>>New
Folder, type a name for your folder, make sure
it's under Inbox and click OK. Create as much
folders as you like e.g MyInbox, OtherInbox...
Now you can
share Outlook Express without worrying about losing
your
messages. For the meantime, you will have to move your messages manually
from Inbox to your personal folder, later on
you
will see how to set Outlook Express to automatically
place your messages in your own folder...
To move or copy any message from one folder to another simply go
to the
folder select the message, right-click and select Copy To/Move To, next choose
your destination folder and click Ok
After reading a message you might want to reply to its
author, simply click 
or right-click the message in Inbox and select Reply to
Author.
Re: appears in the message subject
indicating a reply.
e.g If the original message
is hello the reply would be Re:hello
Write your reply in the message body above Original message
line,
click Send to send it right
now, or File>>Send Later if you would
like to compose or reply to another message.
Press Send and Receive, connect to your
ISP to send the message(s).
Remember that Send and Receive will send all messages in
Outbox
and check for new mail. Two tasks in one click.
If you ever receive a message from someone and want to
send it to
a friend,
click  , you will
notice Fw: at subject,
press To, Cc, Bcc
to specify a recipient
and click Send. You can also right-click
on the message in any folder and select Forward
from the menu.
Every
fresh (received) message in your Inbox has  , click on the message and the envelope opens
 . The two icons refer to UNREAD and READ messages, you
can use
the unread feature to view messages later, right-click and
select Mark as Unread
Usually messages are sorted by date, this is how we all
track our emails - the latest message is at the bottom of
Inbox window.
You can easily change the sorting and order:
To sort messages by sender click FROM button, you can
also sort
by Subject.
Sorting your messages by sender can be quite useful if
you want to track how many messages you've received from
one particular email address.
The arrow on each column (From, To, Subject, Received)
let you change the sorting order (Ascending, Descending).
The arrow up indicates Ascending so if you sort
by subject or sender messages are
sorted alphabetically from 0-Z (numbers come first).
If you sort by date (press Received), arrow up means your
latest message is at the
bottom of Inbox window - which is the default.
You
can also access the sorting feature from View>>Sort
By.
Outlook Express let you specify a different sorting
method for each folder, remember that subfolders follow the sorting order of the main
folder. For instance if you created a folder under Inbox and
the later
is sorted by date your folder will also be.
Sending attachments
One interesting feature in email is called Attachment, this feature
allows users to send pictures, sounds, anything with an
email message.
To send an attachment click  , in Insert
Attachment window specify the location of the file you
want to send - it could be anything you want (picture,
sound), next click Attach. Notice the file
icon at the bottom of your message in a separate frame.
If you changed your mind about the attachment, select it
and press Delete on keyboard or right-click
Remove. To add another
file to our email simply right-click in the attachment frame
and click Add... again specify
a location and click Attach, continue as
usual, Compose your message and send it.
Everyone
loves attachments, this feature available in almost every
mail program extends the email capabilities to exchanging
photos, sounds, files. The bad news is that too many people don't
know how to correctly send an attachment.
In the article "How to send
Attachments", you can find a detailed
explanation on how to send attachments by email.
In brief, when you want to send an attachment don't send
huge files like 500K, always keep the size under 50K. You
can annoy the recipient with your huge files.
Another annoying thing is that people get attachments
they cannot open: A friend once received an email with a
PSD file (image extension for Adobe PhotoShop) he could not
open it because he did not have Adobe PhotoShop installed
on his computer.
So if you want to send an image, send it as GIF or JPEG:
these are universal formats "understood" by
major applications.
Some people even send an attached Word file (.doc), since
Outlook Express can handle formatting like writing in Bold, Italic and adding
images, don't send text as Word Documents unless it's urgent.
Make sure you check the article for sending
sounds and other files
by email.
|
|
 |
Choose a Tutorial
What do you need ?
Comment & Suggestions
|
